Passport Services – General Information
The Consulate provides passport services for two categories, fresh issuance of passport (for newborns to Indian parents) and renewal of passports for Indian nationals staying in its Consular jurisdiction.
BLS International is the Outsource service provider for Passport and other Consular services on behalf of the Consulate. For info about BLS services please visit their website https://blsindia-canada.com/
HOW TO SUBMIT THE PASSPORT APPLICATION (DOCUMENTS REQUIRED AND GUIDELINES FOR FILLING APPLICATION):
Duly filled in online application form [available at Passport Seva at Indian Embassies and Consulates (passportindia.gov.in)].
NOTES:
1. All fields and columns in the application form are mandatory and must be filled in completely.
2. Every postal application must be submitted along with self-attested photocopies of the requisite supporting documents; and
3. For all in-person submission of applications, all Originals must be presented at the BLS for verification.
Documents to be submitted with passport application:-
A. Re-issue of passport due to expiry of validity / exhaustion of pages
a. Printout of the Checklist click here
b. Printout of duly filled Application Form (passportindia.gov.in)
c. Current Indian Passport (Original and Copy)
d. Specimen declaration of the Applicant on a Plain Paper - Annexure ‘E’
e. Proof of present Canadian address (refer to Q. No. 37 in PASSPORT FAQs)
f. Proof of valid residential status in Canada
g. Fees
h. Two Recent passport size Photographs (Specification of Photograph can be found here)
i. Indian address for police verification (refer to Q. No. 38 in PASSPORT FAQs)
B. Reissue of Passport due to change in personal particulars like:
I. Complete Change of Name
1. Two public IDs/documents issued by Government authorities.
2. Original newspaper advertisement / clippings of two leading Indian newspapers or Publication of the change of name in the Gazette Notification of India.
II. Addition/deletion/change of spouse's name on passport on account of marriage/divorce/separation/remarriage
(1) For addition of spouse name in Passport:
A) Marriage Certificate OR Joint Photo Declaration signed by both husband and wife
B) Passport copy of Spouse
(2) For deletion of spouse name: Divorce Order (Divorce by Indian Court if Indian Marriage Certificate)/Declaratory Order from Indian Court (if marriage certificate is Indian and divorce certificate is Canadian)
(3) For change of spouse name:
A) Divorce Order (Divorce by Indian Court if Indian Marriage Certificate)/Declaratory Order from Indian Court (if marriage certificate is Indian and divorce certificate is Canadian) OR Death Certificate of first spouse
B) Re-marriage certificate OR Joint Photo Declaration by both husband and wife
C) Passport copy of Spouse (whose name to be added)
(III) For change of surname only by woman applicant following marriage/divorce
A) Marriage Certificate OR Joint Photo Declaration by both husband and wife
B) Divorce Order (if name/surname change is based on divorce){Divorce by Indian Court if Indian Marriage Certificate}/Declaratory Order
IV. Reverting to maiden surname on account of divorce or separation
1. Applicant must have an earlier passport with maiden name. Proof of divorce or separation is required in such a case. However, If the copy of older passport of maiden name is not available, then applicant has to follow complete name change process as mentioned above.
V. Change in the name/spelling of a Parent
1. Parent’s Passport Copy
VI. Change of appearance/signature
1. Self-signed declaration for the change of appearance
VII. Change of Address
-
Proof of present address (refer to Q. No. 37-38 in PASSPORT FAQs)
*Self Declaration by applicant for any change in personal particulars is required.
C. Re-issue of Passport – due to Loss/Damage of earlier Passport
a. Printout of the Checklist Click here
b. Printout of duly filled Application Form (passportindia.gov.in)
c. Current Indian Passport reported lost/damaged (Two Copies)
d. Specimen declaration of the Applicant on a Plain Paper - Annexure ‘E’
e. Specimen Affidavit for issuance of a passport in lieu of lost or damaged passport - Annexure ‘F’
f. Letter explaining how Passport got lost / damaged.
g. Original Police Report mentioning lost Passport number.
h. Proof of present Canadian address (refer to Q. No. 18 in PASSPORT FAQs)
i. Proof of valid residential status in Canada
j. Fees
k. Two Recent Passport size Photographs (Specification of Photograph can be found here)
D. Re-issue of Passport to minors
a. Printout of the Checklist Click here
b. Printout of duly filled Application Form (passportindia.gov.in)
c. Current Indian Passport (Original and Copy)
d. Annexure ‘E’
e. Annexure ‘D’ or Annexure ‘C’ as applicable
f. Proof of present Canadian address (see FAQs for list of acceptable address proofs)
g. Proof of valid residential status in Canada (see FAQs for acceptable documents)
h. Fees
i. Two Recent Passport size Photographs (Specification of Photograph can be found here)
j. Passport copies of both the parents (see FAQs for more details)
k. For a minor child with a single parent due to divorce or death, documents such as divorce certificate or death certificate for the deceased parent, is necessary. Additionally, in divorce cases a custody order from an Indian Court is required.
l. In case both the parents are residing outside Canada –Annexure ‘D’ / Annexure ‘C’ attested by Indian authorities as the case may be. Plus attested copies of parents passports and NOC from parents.
(Note: Minors between the age of 15-18 years have the option to submit application for full 10-year validity passport by paying full passport fee of a regular passport. However, they cannot do so under tatkal passport service. Under Tatkal passport service, they will be issued passport valid until the age of 18 years only.)
While submitting application, please keep the documents with the application form as per the above serial order.
Processing Time
|
Normal Passport renewal
|
20-21 working days
|
|
TATKAL Passport renewal
|
3-4 working days
|
Note that processing time starts with arrival of application at the Consulate. Applicants are advised to check the status on BLS website at this link.
IMPORTANT NOTICES:
-
In addition to the consular fees, there are separate BLS service charges that would be applicable.
-
Fee structure is subject to change as per Government of India orders.
-
The Consulate can ask for additional documents from the applicant if needed, during the process of issuing the passport.
-
The applicant should ensure that they choose the correct police station based on the Indian address entered in the passport application.
-
All signatures in the application form should be signed with blue or black ballpoint pen and should exactly fit in the prescribed signature box. Those who cannot put their signature like infants, minors or illiterates, they should put their thumb impression in place of signature.
-
It is an offence under the Passport Act 1967 to furnish false information or suppress information in the application. Passport facilities would be denied on grounds of suppression of material information, submission of incorrect particulars, willful damage/loss of passport or for unauthorized change/tampering. The passport can be impounded or revoked for violation of one or more of the provisions of the Passport Act.
-
After submission of application at BLS no further changes are permitted.
-
The Consulate shall not be responsible for errors in passports due to incorrect details or usage of special characters (&, @, # etc) filled by applicant in the application forms. In all such cases applicants would need to apply afresh.
-
Fee once paid/submitted will not be refunded. For resubmission fresh application and fee will have to be borne by the applicant.
-
Applicants are advised to submit requested supporting documents only and to refrain from submitting affidavits as documentary proofs, as the Consulate does not accept affidavits as a valid documentary proof for any consular service.
-
The Consulate does not communicate over the phone for any fee payment. If you receive any such phone calls regarding payments over phone, please do not entertain such calls.
-
Only matters related to death/critical illness of an immediate family member (parents, child, or siblings) are considered emergency cases.
-
Requirement of passport for travel or submission of visa/permit applications with Canadian authorities will not be considered under emergency cases.
-
Applicants can renew passport up to a year before expiry and the Consulate expects applicants to renew the passport at least 6 months before expiry date. Any delay on the part of applicant in renewal of passport will not be considered grounds as for an emergency in any scenario.
-
Applicants are asked to refrain from booking travel tickets before getting valid passports. Any request for passport renewal under Emergency Cases on grounds of any upcoming travel plans will not be entertained.
-
For more information, please visit FAQs section here.
-
If the issue/query is still not resolved, please reach us on CONSULAR QUERIES.
* * *
